Sustainable Exhibitor Booth Contest
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2025 Sustainable Booth Contest Winner —
Promenade Software
We’re proud to recognize Promenade Software (Booth 319) as the winner of 2025’s Sustainable Booth Contest! Their commitment to sustainability stood out through thoughtful choices like repurposing booth materials, using minimal electricity, and opting for reusable furniture, carpet tiles, signage, and banners. They also prioritized waste reduction by ensuring all booth materials fit into a single truck for transport, carpooling to the event, and eliminating excess paper with digital brochures and QR codes. Additionally, their team embraced eco-friendly practices with recyclable swag bags and reusable water bottles.Thank you, Promenade Software, for leading the way in sustainable exhibiting!
Think Your Booth Has What It Takes?
Showcase your company’s commitment to sustainability by entering the MD&M West 2026 Sustainable Booth Contest! Not only will you be recognized for your eco-friendly efforts, but you’ll also have the chance to win exclusive prizes, including a $250 FREEMAN service credit, a conference pass, and a hotel gift card!
What You’ll Win
The most sustainable exhibitor booth will receive:
- $250 service credit from FREEMAN for use at MD&M West 2027
- One (1) Conference Pass for MD&M West 2027
- One (1) $300 Hotel gift card
- Recognition as the 2026 Sustainable Exhibitor Award Recipient on the MD&M West event website
Judging Criteria
The most sustainable exhibitor will be determined by exhibitor application. The following items will be taken into consideration:
Booth Build
- Recycling items, repurposing build items, reducing build size or materials year over year
- We want to encourage exhibitors to remove 100% of their display property and flooring. Often elements are left behind or discarded at the end of the show.
- Only use LED lighting or other energy efficient power
- Consider renting a booth property
- If building exhibits, only use Forest Stewardship Council (FSC) wood.
- Consider going with bare flooring
- Using local suppliers
Shipping
- Reducing or consolidating shipping to and from event
Employee Travel
- Choosing the most sustainable option
Promotional Items & Handouts
- Reducing paper handouts
- When purchasing promotional items, consider the amount you order, the environmental credentials of the materials they are made from, as well as whether they are useful giveaways that will be used long after the event is over.
Assessment on-site
What Exhibitors Can Do
How to Reduce Signage Waste:
- Encourage less printing and provide more information digitally when it comes to booth literature, fulfilling requests via email and website referrals
- If you must print, create reusable non-dated signs that can be used year after year
- Avoid foam core signs and request recyclable material such as cardboard signage
How to Reduce Booth Waste:
- Requesting sustainable options from Freeman or your EAC
- BYOF!- Avoid carpet and bring your own flooring, like puzzle foam flooring that can be reused at all your shows
- Break down ALL cardboard boxes and put in the correct recycling bin
- Request additional booth bins for recycling and compost collection
- Use only compostable or recyclable service ware for samples and give-a-ways
- Use the stickers provided at the Exhibitor Services desk to mark your materials for recycling or donation
- Set a goal to leave no trace behind by shipping out all booth properties and packing materials and donating extra giveaways
To learn more, access our Sustainable Exhibitor Booth Contest Rules by clicking here.
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